A large network hardware upgrade project was scheduled to take place over a weekend. During the course of the implementation, several previously unidentified dependencies for additional materials were discovered. The project manager gave approval for the tech staff doing the implementation procure with corporate credit cards several hundred dollars worth of additional equipment required to complete the implementation. However these additional expenses caused the project to exceed its budget. How should the project manager handle this?
A. Ask the IT Director to cover those expenses from his budget.
B. Advise the staff to submit expense reports for the purchases. Because the cost is relatively small, it can be categorized as miscellaneous purchases that are not associated with the project.
C. Notify the project stakeholders immediately of the additional expenses incurred and follow project and or company procedures for budget variances.
D. Do nothing- that’s what reserves are for.